Regular Session Presentations

ORAL SESSIONS

Each paper will have a five-minute talk, and presenters may answer brief questions while the next speaker sets up. Session chairs will cut off speakers who go over 5 minutes, so please make sure you are able to deliver the talk in time. Each speaker will open their pre-uploaded file on the presentation computer when they approach the podium for their talk, and speakers will begin as soon as they are introduced by the session chairs. Speakers are asked to close their presentation and move away from the podium during their Q&A so the next speaker can get ready.

All authors must upload their presentation(s) to a central server prior to the session (see Speaker Ready Room Procedures below). Oral Session speakers will not be allowed to connect personal computers to the projector, and session chairs will not be able to load presentations during oral sessions.

POSTER SESSIONS

Your poster session will take place in the same room as your oral presentation; each poster session will include all the papers presented in the oral session that precedes it.

All posters will be paper posters brought by attendees. Authors who cannot attend in person are welcome to arrange for colleagues to display their posters, but the conference cannot provide support for remote participation.

Poster Format

Printed posters should not be larger than 36 inches wide and 48 inches in height. Please note that the conference does not provide slide or poster templates.

Poster Setup and Takedown

Your poster should be set up 10-15 min before the start of the session. If your session is scheduled in the morning session (i.e. 10:30 am), please set up your poster no later than 10:20 am. You should take down your poster after your session, to allow the next session to set up.

SPEAKER READY ROOM PROCEDURES

There are three Speaker Ready Rooms onsite at the conference: Room 107, Room 108, and Room 208. You may use any of the three rooms to upload your presentation slides.

Check-In Procedures

Please come to the Speaker Ready Room, a minimum of 12 hours in advance of your talk. If you are checking in the day of your session, please come by at least 4 hours prior to the start of your session. If you are attending only for the day of your session, you should still come to the Speaker Ready Room as early as possible to load your slides onto the presentation server and check to see that they are working properly on our systems. A floating audio/visual technician will be on duty to ensure a smooth transition between speakers in meeting rooms, to answer any equipment questions and to adjust lighting and sound levels to your requirement. In the Speaker Ready Room, you will be able to see exactly how your presentation will appear in your session room and edit as needed. Please make every effort to load your presentation for morning sessions by closing time the day prior and for afternoon sessions by 10:00 am that day. Please also plan to bring your presentation to the meeting on a USB drive as a safety backup for your talk. Speaker Ready Room personnel are not responsible for your devices and equipment.

Speaker Ready Room Hours

The Speaker Ready Rooms will be open during the following hours:

• Monday, October 20: 8:00 am–6:00 pm

• Tuesday, October 21: 8:00 am – 6:00 pm

• Wednesday, October 22: 8:00 am – 6:00 pm

• Thursday, October 23: 8:00 am – 2:00 pm